Procurement, plant maintenance, and facilities management professionals responsible for the upkeep of asset-intensive environments and production plants must prioritize streamlining the acquisition of critical spares, repair parts, and consumables to enhance efficiency. One strategy that has proven to be effective is joining a group purchasing organization (GPO) or a supply chain cooperative. In this blog post, we will discuss five ways these models can optimize the procurement process, ultimately making it easier to maintain your facilities and assets.
Single Point of Contact
One of the most significant benefits of joining a GPO or supply chain cooperative is that members can use a single point of contact for procurement for specific categories. This means that members only interact with one supplier, which simplifies the process and reduces administrative burden. Additionally, members can take advantage of the GPO or supply chain cooperative’s procurement expertise and support, which can help further streamline the process.
Consolidated Invoicing and Payment
GPOs and supply chain cooperatives can also streamline the procurement process by offering aggregated spend and improved visibility into expenditures. While some cooperatives may not directly handle invoicing and payment, they enable members to access consolidated data on spending, making it easier to track and manage expenses. As a result, this simplifies the accounting process and reduces the amount of time and resources required for monitoring and processing transactions with various suppliers.
Standardized Procurement Processes
GPOs and supply chain cooperatives can also help members standardize their procurement processes. By establishing consistent procurement practices across all sites, members can simplify the process and reduce the likelihood of errors or miscommunications. Additionally, GPOs and supply chain cooperatives can provide procurement training and support to ensure that all members are following best practices.
One of the primary benefits of joining a GPO or supply chain cooperative is access to volume discounts. By leveraging the collective buying power of the group, members can negotiate better pricing and terms with suppliers. This not only reduces costs but also simplifies the procurement process by reducing the need to negotiate with multiple suppliers.
GPOs and supply chain cooperatives can also provide procurement analytics to help members optimize their procurement processes. By analyzing purchasing data, members can identify opportunities for cost savings, process improvements, and supplier consolidation. This information can help members make more informed procurement decisions and simplify the process by eliminating unnecessary purchases or suppliers.
Differences between a GPO and a Supply Chain Cooperative
While both GPOs and supply chain cooperatives can provide value to members, there are some differences between the models. GPOs tend to focus on volume discounts and contract management, while supply chain cooperatives prioritize supply chain optimization and collaboration. Additionally, supply chain cooperatives may offer more customized solutions and a greater degree of member involvement in the procurement process.
Joining a GPO or supply chain cooperative can be an effective way to streamline and simplify the procurement process for multi-site facilities with a lot of assets that require maintenance. By using a single point of contact, consolidating invoicing and payment, standardizing procurement processes, accessing volume discounts, and using procurement analytics, members can improve the efficiency and cost-effectiveness of their procurement operations. Whether you choose a GPO or supply chain cooperative, the key is to find a partner that aligns with your organization’s goals and priorities. To consult with an SDI supply chain expert about the benefits of supply chain cooperatives, don’t hesitate to contact us today.